- Mandatory E-Invoicing Regulations: Spain’s Royal Decree 1007/2023 establishes requirements for electronic invoicing systems to ensure integrity, accessibility, and traceability of invoicing data, aimed at enhancing compliance and reducing fraud.
- Standardization of Formats: The decree mandates the standardization of invoicing formats, enabling seamless integration and interoperability between different systems, which will streamline the invoicing process for businesses and the tax administration.
- Support for SMEs and Professionals: The regulation focuses on modernizing the digital infrastructure for small and medium-sized enterprises (SMEs), microenterprises, and self-employed professionals, facilitating their adaptation to digital invoicing requirements and improving their competitiveness.
- Implementation Timeline: Businesses are required to adapt their invoicing systems by January 1, 2026, with an extended deadline for other obligated parties to have compliant systems operational by July 1, 2026, ensuring adequate preparation time.
- Voluntary Reporting to Tax Authorities: The decree allows businesses to voluntarily submit invoicing records electronically to the tax authority, promoting a proactive approach to compliance and improving the efficiency of tax administration processes.
What needs to be done in 2026
In 2026, businesses in Spain will need to comply with the requirements established by Royal Decree 1007/2023 regarding electronic invoicing systems. Here are the key actions that need to be taken:
- Adaptation of Invoicing Systems:
- Businesses must ensure that their electronic invoicing systems comply with the technical requirements specified in the Royal Decree. This includes ensuring data integrity, accessibility, legibility, and traceability of invoicing records.
- Implementation of Standardized Formats:
- Companies need to adopt the standardized formats for invoicing records as outlined in the decree. This will facilitate interoperability between different systems, ensuring that invoices can be easily processed and understood by tax authorities and other businesses.
- Compliance with Data Security Standards:
- Businesses must ensure that their systems include mechanisms for maintaining the integrity and security of invoicing data, including protections against manipulation and unauthorized access.
- Certification of Systems:
- Companies may need to obtain a responsible declaration or certification from the producers or developers of their invoicing systems, confirming that these systems meet the requirements established in the Royal Decree.
- Integration with Tax Authority Systems:
- Businesses should prepare to integrate their invoicing systems with those of the Spanish Tax Administration (Agencia Estatal de Administración Tributaria, AEAT). This may involve ensuring that invoices can be submitted electronically and securely to the tax authority, either voluntarily or as part of mandatory reporting.
- Training and Awareness:
- Staff should be trained on the new invoicing systems and processes to ensure smooth operation and compliance. This includes understanding the legal requirements and how to use the new systems effectively.
- Documentation and Record-Keeping:
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- Companies must maintain proper records of all invoicing activities and ensure they can produce these records for review by the tax authorities if required.
- Timeline for Implementation:
- Ensure that all systems are fully operational by the established deadlines:
- By January 1, 2026: Obligated taxpayers must have adapted their invoicing systems to meet the new requirements.
- By July 1, 2026: Other obligated taxpayers need to have their systems fully compliant.
- Ensure that all systems are fully operational by the established deadlines:
By taking these steps, businesses will be able to ensure compliance with the new electronic invoicing regulations and avoid penalties related to non-compliance.
Source boe.es
See also
- See also
- Join the Linkedin Group on Global E-Invoicing/E-Reporting/SAF-T Developments, click HERE
