- KSeF invoicing system in Poland aims to streamline invoicing for domestic and international transactions
- Covers entities in Poland and foreign companies with a fixed establishment in Poland
- Mandates B2B invoices through KSeF for compliance with national regulations
- Validates invoices for technical correctness and authorization
- Invoices can be sent individually or in batches; errors in a batch lead to rejection
- Validated invoices receive a KSeF ID and are considered valid structured invoices
- Benefits include shorter VAT refund limit, simplified correction invoices, no need to archive invoices
- Challenges include adapting IT systems and managing collective payments
- Invoices must include specific elements like purchase order numbers
- All invoices, including small amounts, will eventually need to be issued through KSeF
- Ministry of Finance working on a new KSeF schema expected in 2026
- Businesses need to adapt processes and IT systems for compliance
- Streamlined invoicing and reduced administrative burdens are key benefits
Source: mddp.pl
Note that this post was (partially) written with the help of AI. It is always useful to review the original source material, and where needed to obtain (local) advice from a specialist.
