Last update: November 29, 2024
- E-Invoice Obligation: Starting from July 1, 2025, sellers in Estonia must provide an e-invoice if the buyer is registered as an e-invoice recipient in the Commercial Register, using the European eInvoicing standard (EU EN16931) by default unless otherwise agreed.
- Open E-Invoicing System: Estonia will not prohibit existing e-invoice formats or the introduction of new ones, treating e-invoicing as an evolving system open to future solutions.
- Decentralized Processing: E-invoices will be processed in a decentralized manner, with contracting authorities in the public sector receiving e-invoices individually rather than through a central platform.
- Private E-Invoicing Providers: Several private service providers, such as Billberry, E-arveldaja, and Finbite, offer e-invoicing exchange services, linked through mutual agreements known as roaming agreements.
- Peppol Connectivity: A connection to the Peppol network is being developed to facilitate communication between e-invoice operators and enhance opportunities for cross-border e-invoice exchanges.
- Choice of Providers: The Estonian government does not mandate or recommend specific e-invoicing service providers, allowing economic operators the freedom to choose their own solutions.
- Accounting Software Requirement: Economic operators must use accounting software or ERP systems to generate e-invoices, or they can outsource this function to various software providers.
- No Electronic Signature Required: E-invoices do not require an electronic signature, and the archiving period for e-invoices is set at seven years, with conditions for archiving abroad.
- Digital Reporting Obligations: Estonia mandates the reporting of VAT transactional data via the KMD INF form for all taxable entities, including non-residents, with specific requirements based on transaction amounts and types.
- Reporting Frequency and Methods: The reporting frequency aligns with VAT return submissions (monthly or quarterly), and data can be submitted manually, through file uploads in XML or CSV formats, via machine-to-machine interfaces, or exceptionally on paper.
Source ec.europa.eu
- See also
- Join the Linkedin Group on Global E-Invoicing/E-Reporting/SAF-T Developments, click HERE
